The name of the Association shall be “The Saltdean Residents’ Association”
To promote and safeguard the interests of residents in Saltdean.
All residents over 18 years are eligible for membership on payment of the annual subscription.
Membership may be refused any person by resolution of any General Meeting and any member may be required to resign membership by like resolution.
Any such member shall have the right to attend the next General Meeting and submit thereto his case for reinstatement and if, at such meeting, the members so resolve, he shall be reinstated.
Exceptionally, interested ex residents may remain in full membership as long as no lapse in annual subscriptions occur after leaving Saltdean. If a lapse occurs no further membership shall be allowed.
Honorary membership may be conferred upon an individual at the discretion of the committee.
OFFICERS & COMMITTEE
The officers of the Association shall be the Honorary President, Chairperson, Vice-Chairperson, Secretary, Treasurer, Registrar and up to six elected members. Five shall form a quorum to include two officers.
The Honorary President shall be elected and the election may be for life or until resignation.
The Officers and Committee shall be elected for a period of one year at the Annual General Meeting in the following manner
Retiring Officers and Committee willing to continue in office shall be eligible to stand for election; however no officer shall stand for the same person for more than three consecutive years.
Nominations for Officers or Committee members shall be proposed and seconded by two paid-up members and signed by the nominee to signify acceptance of nomination. To be nominated for an officer
Position the nominee shall have been a full or co-opted committee member for three months. Where there are more nominations than vacancies, ballots shall be held as appropriate.
In the event of insufficient nominations being received, those properly submitted as in c(ii) shall be deemed to be elected unopposed. The Chairman may then invite further nominations from the floor of the meeting to fill vacancies. Any such nominee must be present or have provided written consent to nomination. If more nominations are received than vacancies exist, a ballot shall take place.
All nominations and ballot results shall be recorded in the Minutes of the meeting.
The Committee shall have power to fill by co-optation any casual vacancies occurring during the year.
The Committee may co-opt to itself up to three members during the year, either for a specific purpose and length of time or until the end of the term of the Committee’s office. Any such co-optation shall be reported to the next General Meeting.
The Committee shall have executive powers.
The Committee may appoint from its members such Sub-Committees as may seem desirable.
The Committee shall meet monthly and, in cases of urgency, special meetings may be called by the Secretary on the instructions of the Chairman.
g) A Committee member missing three consecutive Committee meetings without due reason being submitted, shall be deemed to have resigned from the Committee.
h) For other rules relating to the regulation of meetings Standing Orders will apply.
The Annual Subscription shall become due each year at an amount determined from time to time by the committee and endorsed by an Annual General Meeting.
Any member whose membership subscriptions are not paid to date, shall not be entitled to vote at any General Meetings.
Any member shall be deemed to be fully paid up to a date two months after the annual anniversary of the members last payment. If no subscription is received by that date membership shall be deemed to have lapsed.
The Financial Year shall end on 31 December of each year.
e) The Treasurer’s year end 31st December Financial Statement shall be presented to the Annual General Meeting.
The year end Financial Statement shall be audited by a qualified accountant or two honorary auditors, who be related neither to each other or to the Treasurer and shall be members of committee, as elected at AGM, Quarterly or Special General Meeting.
All cheques drawn on the Association’s bank account shall be signed by two of the following officers: Chairman, Vice-Chairman, Treasurer or Secretary or one officer and a committee member duly authorised at SRA committee meeting.
The Association will only consider funding other organisations for long term projects or capital items.
Requests for funding by the Association shall be made in writing to the Treasurer or Chairperson. The request and full details to which the funds are to be used must be provided at least 7 days before a meeting at which the matter will be considered by the Committee or the membership, if at a Quarterly, Annual or Special General Meeting. This will then be included as an agenda item for discussion and a vote will then decide the matter.
GENERAL MEETING OF MEMBERS
The Annual General Meeting shall be held before 30 April each year on such a date as the Committee may determine, when there shall be presented the Committee’s Annual Report on the work of the year and the Treasurer’s Annual Financial Statement. Twenty-five paid-up members, of whom at least two shall be elected officers, shall constitute a quorum.
Three other General Meetings shall be held during the year at approximately quarterly intervals and shall be classified as Quarterly General Meetings. Twenty-five members, of whom at least two shall be elected officers, shall constitute a quorum. At these meetings the Chairman shall present an interim report and the Treasurer shall report on the financial position. Motions of which no prior notice has been given may be accepted or deferred until the next General Meeting, at the discretion of the Chairman.
Notice of any Annual or Quarterly General Meeting shall be displayed at least 7 days prior to that meeting.
A Special General Meeting, of which at least 7 days’ notice shall be given, may be called at any time by the Committee or by requisition signed by at least twenty-five members. Only business so specified may be conducted at that meeting. Twenty-five members shall constitute a quorum.
Voting at all meetings shall be by show of hands unless at least one-third of the members present shall demand a ballot. The Chairman shall have a casting vote.
ALTERATION OF RULES
Alterations to these Rules should be submitted in writing to the Chairperson or Secretary for consideration and endorsement by SRA Committee.
No alteration shall be made to these Rules except at an Annual or Special General Meeting. Motions for amendments to the Rules must be added to the Agenda and Notices 30 days prior to the AGM or Special General Meeting where the amendments are to be voted on. A resolution must command a two-thirds of those present and eligible to vote.
The number of members to form a quorum shall be as laid down by rules 4 and 6. If within half-an-hour of the time appointed for the meeting to commence a quorum is not present, the meeting shall be dissolved.
2. Duration of Meeting
No meeting shall exceed two-and-a-half hours in duration.
3. Order of Business
The order of business shall include: Minutes (of the last appropriate Meeting), Matters Arising from the Minutes, Chairman’s Address (if required), Correspondence, Reports, Elections. Motions and Any Other Business.
The Secretary shall read the Minutes, unless sufficient copies are available for all to see, of the last appropriate Meeting, but no motion or discussion shall be allowed on the Minutes except in regard to their accuracy.
5. Chairman’s Ruling
The Chairman shall control the order of speaking, and in the event of persistent interruption or disturbance on the part of any person, the Chairman shall have power to request that person to leave the Meeting. The ruling of the Chairman on any question under Standing Orders or on points of explanation, shall be final unless challenged by not less than four members and unless two-thirds of the members present vote to the contrary.
6. Length of Speeches etc
No member shall speak for longer than three minutes at one time, except that this order shall not apply to a member who is presenting a report on behalf of the Committee. No member shall speak more than once on any subject except that the mover of an original motion shall have the right to reply at the close of the debate on such motion.
7. That the Question be put
e) If a member moves that the “Question be now put” the Chairman shall immediately put this to the vote and, if the proposal is carried, shall allow the mover of the original motion to reply to the debate and then forthwith take the vote on the motion before the meeting.
As agreed at AGM April 2010
Amended at AGM 30th April 2015
8. Next Business
On “Next Business” being moved and carried by a simple majority, the Chairman shall immediately proceed to the next item on the Agenda.
No Resolution shall be rescinded until six months have elapsed since the time of its passing.
10. Suspension of Standing Orders
A two-thirds majority at any meeting may suspend these Standing Orders for any period during the meeting.